Netiquette/Etiquette, It’s Just Plain Courtesy

You may ask yourself, what is “netiquette”? Well, let me tell you … netiquette is the rules of etiquette that apply when communicating over computer networks, specifically the Internet. How does this affect you? Once upon a time email didn’t exist, nor did cell phones. Now we are accessible 24/7 by email, phone, texting, social networking, blogging, etc. All the moderns technology are wonderful, but making certain you follow proper rules of etiquette is just one more piece of knowledge needed when preparing for a successful career search.

Let’s talk specifically about EMAIL. Email is a great tool, when used correctly. To follow the rules of netiquette, be sure to remember these 9 tips:

1. Be informal, not sloppy – Make certain to use proper grammar, punctuation, spelling when communicating by email

2. Keep messages brief and to the point - Summarize the content and lengthy background information.

3. Don’t USE ALL CAPS!!!

4. BCC (blind copy) and CC (courtesy copy) appropriately

5. Don’t hide behind an email- Your verbal tone and facial expressions aren’t visible to the recipient of an email. Email is not the place to communicate about a serious,emotional subject. On that note - don’t overuse emoticons.

6. Remember that email isn't private – Email is not secure, your message could be forwarded to others, and you may send the message to the wrong party.

7. Use Group Email and “Reply All” Sparingly

8. Avoid chain letters, forwards, and junk mail

9. Use an appropriate signature - Include your contact information (name, cwid – if appropriate,phone, email, etc.)

Of course, we can’t talk about email and not discuss the email address! When choosing an email address that will be used for your job search and to communicate with University officials be sure to choose something appropriate.

AVOID emails such as: princesslady@charter.net OR sugardaddy@comcast.net

SAY YES to email such as: amy.cashion@sa.ua.edu or klowrey@gmail.com

Last but not least, make sure you open and close your email with an appropriate greeting. Sure, have fun with your friends, but take the opportunity to brush up on your netiquette before communicating with faculty and potential employers with email.